Employee Portal
Give your employees their own digital portal to manage data, digitally sign documents and communicate with the employer. Qualified digital signature integration for contracts and mandatory documents.
Detailed description
The OnSite Employee Portal provides a personalized digital interface for every employee. Workers can review their own data, documents, leave balance, training status and safety certifications. The module's key feature is digital signing: employment contracts, amendments and other mandatory documents can be legally signed digitally — integrated with qualified signature providers. No need to come to the office just for a signature. Online attendance sheet completion allows workers to verify their presence from mobile or tablet. The portal also serves as a communication channel: the employer can send notifications, news and tasks to employees, who can respond through the portal.
What problems does it solve?
Employee must come to the office just for a signature: time lost, logistics difficulty
Paper attendance sheets: manipulable, inaccurate, require post-processing
Employees can't see their own data: questions to HR, emails, phone calls
Communication on bulletin boards or email: doesn't reach everyone, no feedback
Paper leave requests: slow, untrackable, can get lost
Key features
Personal Data Overview
Workers see on one screen: personal data, documents, contracts, leave balance, training and safety status. Self-service data change requests.
Digital Signing (Qualified Signature)
Legally valid digital signing of employment contracts, amendments and mandatory documents. Integrated with qualified signature providers.
Online Attendance Sheet
Digital attendance sheet completion from mobile or tablet. GPS-verified, tamper-proof presence verification. Integrated with time tracking.
Employer Communication
Send notifications, news, tasks and documents to employees. Workers can respond, ask questions and provide feedback through the portal.
Leave Requests
Online leave requests directly from the portal. Balance overview, calendar view and request status tracking. Approval notifications via push.
Document Upload & Sharing
Employees can upload documents themselves (e.g., medical certificates, qualifications). Uploaded documents automatically enter the central records.
Benefits in numbers
90% less paper-based signing
Legally valid digital signatures
Self-service portal: fewer HR inquiries
Real-time communication with all employees
Mobile-compatible, accessible from anywhere
Industry use cases
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