HR & Document Management
Automate employee administration and document management, reduce errors by up to 80%. Digital employee records, automatic document generation, version-controlled repository — on a single platform. Never miss an expiry date, and always work with the current version.
Detailed description
The OnSite HR & Document Management module is purpose-built for the unique needs of industrial and logistics sites. Unlike generic office HR software, it accounts for shift work, blue-collar workers, and site-specific requirements. The module covers the entire employee lifecycle from onboarding to offboarding, plus a professional document repository with version control, multi-level approval workflows, automatic reminders and complete audit trail. ISO-compliant document management for industrial environments. Proven in our case studies: digital employee records and automatic document generation reduce administrative time by an average of 60%. Automatic expiry tracking ensures no certification, medical examination or contract is ever missed. Complete audit trail provides instant document access during any authority inspection.
What problems does it solve?
Paper-based records: incomplete data, lost documents, GDPR risk — potential million-dollar fines
Manual leave tracking in spreadsheets: conflicts, incorrect balances, unhappy employees
Documents scattered across folders, drawers and emails — impossible to find what you need
Expired certifications and examinations: regulatory fine risk
Version conflicts: who is working with the current version?
Slow email-based approval processes: should take minutes, not weeks
Key features
Digital Employee Records
Centralized, searchable repository for all employee data, documents and history. Customizable fields for industry-specific requirements. Complete employee lifecycle management from hiring to exit.
Leave & Attendance Management
Digital leave requests with approval workflows. Automatic balance calculations, calendar views and integration with the access control module for accurate attendance tracking.
Version-Controlled Repository
Every version of every document is preserved with complete modification history. Automatic version numbering, change tracking and structured folder system. Ready for ISO 9001, 14001, 45001 audits.
Approval Workflows & Expiry Tracking
Multi-level, customizable approval processes. Automatic notifications for expiring contracts, certifications and medical examinations at 60, 30 and 14 days before expiry.
Automatic Document Generation
Template-based automatic generation of employment contracts, onboarding declarations and safety documents. Documents completed in minutes based on filled data, without human error.
Complete Audit Trail & Reports
Every document operation logged: views, downloads, edits, approvals. Real-time HR dashboard tracking turnover, attendance, leave and training. Exportable reports.
Benefits in numbers
Up to 60% less administrative time
100% GDPR compliance
Zero expired documents or certifications
ISO-compatible audit trail
95% faster document search
Real-time HR overview for management
Industry use cases
Ready to digitize your site operations?
Start your free trial today and experience the difference. 14 days, all features, no strings attached.