The task
In a construction environment, employee documents expire, and contracts have to be created, approved and signed. When these steps happen in separate places and by hand, administration and checking become a separate task.
GroundUp manages employee documents in the HR and document management module of B OnSite.
The solution: HR and document management
Documents tracked by validity period
Validity is handled per document type: documents that expire have a validity period on the employee record, so expiring documents can be tracked separately.
Contracts from the company's own template
Contracts are created from the company's own .docx template, so data does not have to be retyped.
Approval from a single list
Documents awaiting approval are shown in a single list, so the approver finds in one place what is waiting for a decision.
Digital signing in the portal
Signing is digital, in the employee portal. The time of signing, the IP address and the browser identifier are recorded with the document.
Further areas
GroundUp also ran a glass gate access project with B OnSite. The site location and equipment are not disclosed.
GroundUp also runs visitor management, the truck gate and working time tracking in B OnSite.
This case study is a general description. The site location, equipment and protection details are not disclosed.
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